Inspired ERP now includes expanded PO Event functionality along with automated purchase order receipt email notifications.
These updates improve purchasing visibility, vendor communication workflows, and purchase order tracking by allowing companies to standardize PO Events at the vendor level while also notifying buyers when purchase orders are received or modified.
Previously, PO Events could only be maintained at the individual PO level. Each purchase order required its own separate events, statuses, notes, and tracking entries.
Inspired ERP now supports Vendor-Level PO Events. This allows companies to create standard PO Events once at the vendor level and automatically copy them into newly created purchase orders for that vendor.
PO Events can be used to track company-specific purchasing workflows, statuses, approvals, notes, or operational checkpoints tied to a purchase order.
When a new PO is created, vendor-level PO Events are automatically copied into the PO. Users no longer need to manually recreate standard events for every purchase order, and purchasing workflows remain more consistent across vendors and buyers.
PO Events support custom statuses and color assignments. Users can create company-specific PO Event statuses, assign colors to statuses, apply statuses to PO Events, and update statuses throughout the PO lifecycle.
Each PO Event can contain a label, notes, status, and color-based visual tracking. This allows purchasing teams to quickly identify PO progress, exceptions, approvals, or outstanding tasks.
PO Event behavior follows the source of the purchase order. When creating a new PO, vendor-level standard PO Events are automatically copied into the PO. When cloning an existing PO, the cloned PO copies the events from the original PO and vendor default events are not reapplied.
This allows copied purchase orders to retain their operational workflow and event history structure.
Inspired ERP now automatically sends email notifications when purchase orders are received. Emails are sent after a receipt queue is completed for a PO.
Notifications can be sent to the PO Buyer and the Vendor Buyer. The email can indicate whether the PO is fully closed, whether changes were made to the PO, and what operational changes occurred.
The system reports operationally significant PO changes, including PO date changes, item additions, item removals, item changes, quantity changes, and price changes. If these types of changes occur, the email notification will indicate that the PO was received with changes.
These purchasing enhancements are designed to support real-world procurement workflows where visibility, consistency, and communication are critical. Vendor-level PO Events help standardize purchasing processes across vendors, while automated receipt notifications improve buyer awareness and purchasing accountability.
Together, these features reduce manual follow-up, improve PO tracking, and help purchasing teams stay informed as inventory is received into the warehouse.