Inspired Technology Systems continues to improve its cold storage warehouse software and WMS ERP features to support the way warehouses, cold storage businesses, food distributors, freezer operations, and 3PL companies prepare outbound shipping documents.
Bill of Lading documents are an important part of the shipping process. Different customers may require different formats, different levels of detail, different logos, different weight pages, different inspection information, or different printing rules.
Our WMS ERP software allows BOL preferences to be managed by customer so the correct format and supporting information can be generated when needed.
BOLs can be customized to display a customer's own logo when necessary within our ERP software.
This can be configured by customer, allowing the BOL to display either your company logo where applicable or the customer's logo when that is required.
This gives businesses more flexibility when preparing outbound paperwork for customers that expect customer-specific branding on shipping documentation.
Our warehouse management system can automatically print warehouse personnel contact information on each BOL to help facilitate easier communication.
Including the appropriate contact information on the BOL can help drivers, customers, carriers, and internal users know who to contact if questions come up related to the shipment.
Inspection stamps can be included on BOLs printed from our WMS software to record certain inspection steps taken before outbound shipment.
These inspection steps may include checking for odors, leaks, pest evidence, proper handling, proper loading, pallet condition, product condition, or other shipment requirements.
By including an inspection stamp directly on the BOL, the warehouse can enforce an additional check during the outbound process and create a clearer record that the inspection was performed.
Cooler and freezer shipments often require temperature expectations to be clearly documented.
Our WMS ERP software can print custom temperature requirement text on the BOL along with a signature line to help document the required handling instructions.
This is useful for cold storage, freezer storage, refrigerated transportation, food distribution, and other temperature-sensitive shipments where the outbound documentation should clearly reflect temperature requirements.
Users can choose what each customer sees on their BOLs.
Our WMS system can display either a summary by lot and item or a more detailed view by pallet.
This allows the business to provide the right level of information based on customer preference, shipment requirements, carrier expectations, or internal procedures.
Additional weight breakdown pages can be printed alongside BOLs when needed.
Our WMS ERP software can print several types of supporting weight manifest pages, including:
These pages help provide additional detail for shipments where catch weight, set weight, pallet-level weight, item-level weight, or lot-level weight information is required.
BOL printing preferences can help save time during the outbound shipping process.
In our warehouse management system, BOL documents can be set to automatically print to the designated document printer once generated.
This helps ensure the paperwork is ready when the driver needs it, without requiring users to manually print the same documents each time.
If your business needs multiple copies on hand, printing preferences can also be configured to automatically print a specified number of copies.
There are times when a BOL may be needed before final shipment details are fully confirmed.
Our WMS ERP software can generate provisional BOL PDF documents that include provisional weights and pallet counts. This gives users, drivers, carriers, or internal teams an early view of what is expected to go out on the shipment.
A provisional BOL can be helpful when paperwork is needed ahead of time, while still making it clear that the information is based on expected outbound activity.
BOL requirements can vary from one customer to another. Some customers may want a branded BOL. Others may need detailed pallet information, inspection stamps, temperature text, or additional weight manifest pages.
Inspired Technology Systems gives businesses more control over how BOLs are generated, formatted, printed, and presented.
These BOL preference features help support outbound shipping, customer-specific documentation, cold storage requirements, freezer storage requirements, 3PL operations, food distribution, and warehouse management workflows.
Inspired Technology Systems continues to enhance its distribution ERP software and WMS system with practical features that help businesses handle shipping documents more efficiently and accurately.