RF Scanning

• Bin Activation

  What is Bin Activation?
  

  Bin Activation refers to the process of enabling and configuring bin management within a warehouse to track inventory at the specific storage-location level. When bins are activated, inventory can be organized and monitored by exact locations—such as aisles, rows, or depth—rather than just by warehouse.
  
  This setup allows items to be stored in multiple bins, ensures more accurate stock visibility, improves picking and put-away efficiency, and provides better overall control of warehouse space and inventory movement. When a new bin is created in the system, it must be activated before it can be used for inventory storage or transactions.
  
  1. Navigate to the Bin Activation screen. From the main menu, go to RF → Bin Activation to begin the activation process.
  
  
  2. Review the Activate Bin page layout. The Activate Bin page includes a text field labeled “Bin to Activate,” along with bin format details displayed on the right-hand side. At the bottom of the screen, you’ll find a large dark blue Activate button to finalize the process.
  
  
  3. Enter the bin number to activate. Whether the bin was newly created or has been awaiting use, type the bin number into the provided field and select Activate to enable it for use.
  
  
  4. Confirm successful activation.  Once activated, a green confirmation message will appear. You can verify the bin’s status by navigating to Warehouse → Bins and searching for the bin number—its status will now display as Active.
  
  

• RF UPC/GTIN Code Associations

  UPC Codes:

  UPC barcodes can be scanned throughout the system in any RF item input field prompt, in lieu of manually typing in the information.  UPC codes must be associated first, with their respective item number in order to use the UPC barcodes for scanning.  
  
  Ex: Picking
  
  

  
  GTIN Codes:

  GTIN barcodes can be scanned throughout the system in any RF item input field prompt, in lieu of manually typing in the information. 
  
  Any information contained within the barcode including the item number, lot etc. will preload accordingly as well.  GTIN codes must be associated first, with their respective item number in order to use the GTIN barcodes for scanning. 
  
  Ex: Picking
  
  
  
  GTIN barcodes can also be scanned to take catch weights.  While associating the GTIN with the item code is not necessary in this instance, it is recommended.  
  
  Note: If an item has gtin/upc codes associated, the system will automatically prevent scanning gtin/upc etc. codes that differ from what is currently associated.  If an additional gtin/upc etc. code is valid and is to be scanned, then it must be associated to the item before proceeding to scan.
  
  

  
  Associating UPC/GTIN Codes:
  
  1. Go to the RF Menu and click on the UPC/GTIN Barcodes Sub-Menu 
  
  
  
  2. Enter the item number 
  
  
  
  3. Scan the UPC or GTIN barcode and click the Next Step Button to save the entry  
  
  

• Barcode Formats

  Both GS1-128(GTIN) and UPC barcode formats are supported for scanning, and can be associated and scanned for items in inventory. 
  
  Custom barcode format support is also available upon request.
  
  
  User Profile Default Barcode Format: Select a specific barcode format to be the default for each user.    
  
  Note: As barcode formats are switched, the current format will override user level defaults for future scanning processes unless manually changed. 
  
  
  
  
  Company Default Barcode Format: If a user does not have a default barcode selected, the company default will take effect.  
  
  *Contact I.T for any changes.  
  
  
  
  
  Switching Barcode Formats During Scanning: When scanning, easily switch between barcode formats.   
  
  Note: As barcode formats are switched, the current format will remain and override any company/user level defaults for future scanning processes unless manually changed.  
  
  1. Use the Formats button located on any scanning supported RF screen to switch the current barcode format
  
  
  
  2. Click the Check Icon to select a different format 
  
  
  
  3. You are now ready to scan UPC Codes 
  
  
  
  
  *Please contact I.T. if you'd like to have additional barcode formats supported for your organization.  

• Mobile Only Mode
  Our system offers the ability to restrict certain users from performing inventory related RF functions on a computer, forcing them to use a scan gun device instead.
  

  
  Inventory related RF functions include, but not limited to:

  - Picking

  - Verifying

  - Manifesting

  - Inventory Adjustments

  - Inventory Move (Inventory Units)
  
  

  Users with permission to use a PC may perform all RF functions on either a PC or a scan gun.
  
  However, users without permission to use a PC will encounter a red error message and be prevented from moving forward with the action.

  
  Example 1: Attempting to perform Inventory Adjustment
  
  

  
  
  Example 2: Attempting to pick order
  
  

• Scanning Features
  Warning Messages: Avoid scanning mistakes with our pop-up warning messages that detect duplicate scans, mismatched item codes and weights outside of a certain margin of error.    
  
  Note: A serial # or other unique identifier must be present within the barcode to prevent duplicate scans. Otherwise, a warning will be issued if identical weights are detected, and the barcode must be re-scanned to confirm.  
  
  
  
  
  
  
  
  
  Ignore Lot: Check this checkbox to ignore vendor lot numbers as you scan weights onto pallets, and maintain your own internal lot numbers instead.  
  
  Note: Contact I.T. to check this by default 
  
  
  
  
  
  
  Override Lot#: Enter your own internal lot numbers when moving or picking cases to bypass vendor lot numbers when scanning 
  
  

• Order Imaging
  Take photos of outbound loads using any camera enabled mobile device to easily record pallet and product conditions.  
  
  
  Add Images to the Order 
  
  1. Go to the RF Menu and click on the Order Imaging Sub-Menu 
  
  
  
  2. Enter the Order #, then click on the Next button 
  
  
  
  3. Click on the New Image button 
  
  
  
  4. Click on the Choose File button, either select or take a photo, then click Save.  Repeat until all photos are uploaded.   
  
  
  
  5. Click on the Cancel button to view your images using the Images button 
  
  
  
  
  
  
  View Images on the Order 
  
  1. Click on the View Attachments icon
  
  

• Daily Images

  Daily Imaging & Document Entry:

  The Daily Imaging/Documents module allows warehouse users to capture, store, and organize photos or documents related to warehouse operations. These images can include inbound load photos, outbound pallet documentation, damage verification, or daily QA images for traceability and compliance. All uploaded files are stored in the Daily Image Repository, accessible by date, customer, or description for easy reference.
  
  Key Information
  • Used to record daily photos or documents tied to warehouse activity.
  
  • Entries can be linked to a customer or stored as general warehouse images.
  
  • “To Do” fields can serve as daily QA tasks, checklists, or image prompts.
  
  • Accessible from both desktop (warehouse menu) and scan gun (RF menu).
  
  • Uploaded images are securely stored and timestamped in the system.

  Create a Daily Image Entry
  
  1. Navigate to Warehouse → Daily Imaging/Documents.
  
  

  2. On the Daily Imaging/Documents page, click Add New.

  

  
  3. Enter a Description that summarizes the purpose of this entry (e.g., “Outbound QA – 11/13” or “Manufacturing Audit”).
  
  

  

  4. Select the Date of the imaging session.
  
  5. (Optional) Assign a Customer if the images relate to a specific account.
  
  6. Use the To Do fields to document steps, tasks, or notes (e.g., “Take before/after images,” “Capture damaged pallet labels,” etc.).
  
  7. Confirm Status = Active, then click Save & Exit to create the record.
  
  

  Printing To-Do List as a PDF
  
  1. From the Daily Imaging listing screen, click the pencil icon to edit the desired entry.

  

  
  2. Once open, click the Create PDF option (located at the bottom of the entry).
  
  

  

  
  Adding Images
  
  1. From the RF menu, open Daily Imaging.
  
  

  

  
  2. Enter or scan the Daily Image Entry Reference # created, then click the Next button.
  
  

  

  
  3. Click on the New Image button.
  
  

  

  
  4. Tap Choose File to either:
  
  • Take a photo directly, or
  
  • Select a file from the image gallery.
  
  • Optionally, enter a Description (e.g., “Damaged corner,” “Before cleaning,” etc.).
  
  • Once done, tap Save to upload the image to the repository.
  
  

  

  
  5. Repeat Step 4 as needed until all images are uploaded.
  
  6. Tap Cancel when finished, then select Images to view all uploaded photos for that entry.
  
  

  

  
  7. Click the paper icon to view your images.
  
  

  
  Best Practices
  • Create one entry per day per customer or warehouse area for clarity.
  

  • Keep “To Do” notes simple and consistent—use them like a daily checklist.

  • Use clear, descriptive image titles for faster searching later.

  • Delete or archive inactive entries regularly to keep your repository clean.

• Slot Count/Verify

  What is Slot Count / Verify?

  The Slot Count/Verify feature allows warehouse users to confirm the physical quantity of units within a specific bin or pallet location. This ensures on-hand inventory remains accurate and up to date within the system. Slot Count/Verify is typically used during routine cycle counts or when a discrepancy is suspected between the system’s recorded inventory and the physical stock on the floor.
  
  • Access Path: RF → Slot Count/Verify
  
  • Used For: Confirming inventory quantity in bins or pallets
  
  • Restriction: Cannot be performed on mixed pallets
  
  • Related Functions: Move Pallet, Inventory Adjustment
  
  How it Works
  You can begin a slot count by scanning or typing in either the Bin or Pallet number first. Once both are entered, the system will prompt you to enter the unit count for verification.
  
  If the count entered does not match what is recorded in the system, a red alert will appear at the top of the screen, such as: "10 units in plt 616949, NOT 9." This message indicates a variance between the physical quantity and the system’s recorded amount.
  
  

  
  If the pallet contains more than one item, the system will display: "Pallet is mixed."
  
  
  When a mixed pallet includes catch weight items, the screen will display each item on the pallet, showing its quantity, total weight, and whether its weights have been taken (e.g., Taken: 5). This helps you confirm which items have recorded weights and which have not. However, because the pallet is mixed, the system will not allow a full count verification until the items are separated correctly.
  
  Available Actions
  From the Slot Count/Verify screen, you can also perform additional warehouse management actions:
  
  • Floor: Moves the selected pallet to a designated floor location.
  
  • Move: Redirects to RF → Move Pallet to relocate the pallet to a different bin.
  
  • Adjust: Redirects to RF → Inventory Adjustment to increase or decrease inventory units as needed.
  
  • Cancel: Exits the current slot count without applying changes.
  
  Helpful Tips
  • Only verify pallets containing a single item type.
  
  • When working with catch weight items, ensure all weights are properly taken before verification.
  
  • If discrepancies are found, use the Adjust or Move options immediately to correct them in real time.
  
  • Always confirm both the bin and pallet numbers are scanned accurately before proceeding.

• Miscellaneous Weights
  Scan or gather weights for a particular item/sku, order or for any other miscellaneous purpose into a stand-alone misc. weights batch. 
  
  

  Creating a Misc. Weights Batch

  
  1. Go to the RF Menu and click on the Misc. Weights Sub-Menu 
  
  
  
  2. Click on the New Batch Button 
  
  
  
  3. Fill in the item number and description, then click on the Save & Details Button 
  
  Note: A "start/end" weight option can be specified to denote the "start" or "end" result of a process.  
  
  
  
  4. Either enter the weight manually within the Weight Field, or scan a barcode containting the weight within the Scan Field 
  
  *Repeat until all weights have been added to the batch 
  
  
  
  5. Click the All Entries Button to view a list of all the weights 
  
  
  
  6. Use the Show All Button and the Download Table link to download an excel spreadsheet of the table 
  
  
  
  7. Use the Delete Buttons to remove unwanted weights 
  
  
  
  8. Click the Back Button until editing the main batches screen, then select the Save & Exit option to save the batch 
  
  
  
  
  
  
  
  
  

  Disabling a Misc. Weights Batch

  
  1. Click on the Disable Weight Batch icon and select OK on the pop-up prompt 
  
  
  
  2. The Misc. Weights Batch is now located under the disabled batches 
  
  Note: Misc. Weights Batches can be disabled but not deleted 
  
  
  
  
  

  Activating a Misc. Weights Batch

  1. Locate the Misc. Weights Batch under the list of disabled batches 
  
  
  
  2. Click on the Edit Weights icon 
  
  
  
  3. Select Active from the Status Dropdown and save the batch 
  
  
  
  
  
  

  Manufacture Start/In Misc. Weights Batches

  A misc. weights batch will automatically be created containing the weights from "destroyed" pallets that have been utilized during the manufacturing process